Contracts Manager (m/f/d)

  • Milan, Italy
  • Verona, Italy
  • Work experience
  • Law
  • Project Management, Product Management
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Ready to achieve great things together?

We are looking for a detail orientated Contracts Manager to be based in either Milan or Verona, Italy. Join our dynamic project management office (PMO) team actively harmonizing, developing and continuously improving our processes, procedures, and tools. Do you think innovatively, are a team player and have a passion for sustainability. Does that sound like you? Then apply now. We look forward to getting to know you.  
 
full time - limited duration contract
 
*Shortlisting will commence in January 2025

Your contribution to the energy transition

You will be responsible for contract planning and administration of solar PV EPC projects in Italy. The position is regarded as a skilled contract administration role, focused on EPC & Subcontract administration. Reporting to the Project Manager(s), the Contract Manager will support Supply Chain Manager(s), Project Controller(s), Engineer(s) and Construction Manager(s) as requested.
 
Occasional travel may be required in line with business requirements. Presence in office required 3-5 days per week.
 
You can look forward to the following tasks:
Contract planning;
  • Initial team & stakeholder engagement, supporting document criteria, communication and presentations.
  • Establish and maintain the contract folder structure for draft contracts and schedules.
  • Track and compare changes and control contract and schedule revisions.
  • Style and formatting for clean execution versions for circulation, prepare contracts for signature.
Contract execution & obligations;
  • Establish and maintain the contract management folder structure relating to executed contracts.
  • Participation in Project Team meetings and updates.
  • Identification of Contract risks and opportunities, deviations, and deficiencies.
  • Consultation with the Project Managers on corrective actions and potential mitigations.
  • Day-to-day administration and monitoring of the EPC contract to facilitate compliance with notices, obligations and deliverables required from the juwi project team.
  • Day-to-day administration and monitoring of major subcontractor & supplier contracts to facilitate subcontractor compliance with requirements therein.
  • Drafting of agreements, approvals, certificates, consents, determinations, notices, requests and compile supporting documentation thereto for the Project Managers review and approval.
Prepare contracts for signature by;
  • Organise signature by authorised signatory and/or Notary /Apostille requirements.
  • Print hardcopies, sort, scan and compile for Project Library.
  • Compilation, establishment and tracking of the EPC Contract and associated project. documents’ Hold Points register (List of Deliverables), as well as other major subcontract & supplier Hold Points.
  • Establish, populate, track and update the contractual communication registers, as well as maintain the electronic and hardcopy file index system.
  • Compile and maintain templates for contractual letters, notifications and other deliverables in accordance with EPC, associate project documents and Subcontracts.
  • Ensure contract deliverables are received by the Client and/ or relevant stakeholders timeously.
  • Ensure contract deliverables are obtained by Suppliers & Subcontractors timeously.
  • Assist the project administrator in fulfilling the requirements for the compilation of monthly reports, and other approved forms.
  • In conjunction with the Quality Representative and the Project Manager, establish and co-ordinate workshops related to contract obligation process descriptions (i.e. Control of Project Communications, Payment, Insurance claim processes).
  • Point of contact to advise and guide juwi project team on contractual implications, approved forms, any actions arising during execution, and escalate to Contract Manager depending on complexity.
  • Establish, administer and maintain the insurance claim process and compile templates as required.

Your energy is required

You impress us with these qualifications:
  • Contract Management / Administration qualification.
  • Experience of working within a project, engineering and construction environment.
  • Minimum of 3 years’ experience in a similar role, at comparable level.
  • Fluency in Italian and English.
  • Demonstrable ability to work in matrix organizations and to operate in a culturally diverse international environment.
  • An understanding of the requirements and implications of EPC projects.
  • Conversant with contract management and standard (FIDIC, NEC, JBCC, etc.)/ proprietary contract forms.
  • Proficiency in MS Office (Outlook, MS Word, Power Point, Excel).
  • Excellent verbal and written communication skills.
  • Ability to take initiative and organise effectively.
  • Able to prioritise own workload and work independently under pressure.
  • Team player.
  • Problem solving skills.
  • Detail-oriented.
  • Process driven.
You have more to offer? We will gladly consider it. You don't meet all the requirements? No problem. We look forward to receiving your application.

Your energy booster at JUWI

At JUWI, an inspiring working environment awaits you. Our flexible working conditions creates the space for you to integrate your work into your life:  
  • Company culture: a space for creativity and innovation
  • International teams: collaborating and communicating continuously with teams across the JUWI group fosters professional growth in a culturally diverse environment
  • Structured environment: benefit from well thought out processes and procedures within our ISO 9001:2015 certified matrix organization
  • Professional development: access to a wide range of opportunities for advancing your career 
  • Smart working: working from home opportunities is part of our commitment to cultivating a healthy work-life balance
  • Health insurance: we've got your back, and your loved ones too! Our private health insurance plan covers you and your family 
  • Performance-based bonus: work toward your best performance, with your bonus also reflecting the region's performance 
  • Meal ticket: fuel up and focus on your work! We've got you covered with a daily meal ticket for each work-day

Our energy matches yours? Then apply for a job with us!

Ready for a dream job full of energy and opportunities? Then get started - you can start with a few clicks!
 
This is us - a strong team shaping the future
 
At JUWI, we stand for a sustainable and strong future for all of us. Our motto “Power of Our Unity. Sustainable. Together. Strong” permeates everything we do, from planning to implementation.
 
As a pioneer in the field of renewable energy, we develop innovative solutions to drive the transition to a sustainable energy supply. Our commitment to climate protection, community and economic progress is deeply rooted in our DNA.

We look forward to meeting you.
  • Monique Cooper
  • External Recruiting Consultant EMEA